21 best OCR software scanner apps

 

Optical Character Reader/Recognition (OCR) is an amazing invention that combines the use of image recognition and AI technology, to electronically convert images containing written text into machine-readable text data. This software can be used to search and sort different image types and convert them into numerous file formats such as excel, word, or even regular plain text files.

OCR Software offers you the ability to successfully scan and save your invoices, receipts, resumes, photographs, and other official documents to cloud storage. OCR encourages paperless offices – this way, users can easily swap their physical files for online-based files. The advantages of cloud-based offices are endless.

Every day, we turn to a lot of software to aid user accessibility and OCR is one of them.

If you have ever wondered how OCR technology works, then let us take a look at the interesting process together;

How Does OCR Software work?

I have noticed that a lot of people do not know how OCR works. The OCR software is powered by a combination of hardware and software, which is required to process paper files and documents into digital text. The hardware can be an optical scanner or specialized circuit board, and it works to translate and process the written text in the document being analyzed.

When all of the text on the documents have been inspected and translated, then, the OCR software begins to separate the document into a bi-color, or black and white. The images on the scanned files or documents are scrutinized for light and dark areas.

The dark areas are processed as recognizable alphabetic characters or numeric digits. and converted into a machine-readable format that allows digital systems to further decipher and separate the text code.

The characters can be identified by computer systems in two distinct ways;

  • Pattern recognition – This identification method works when there are pre-existing databases to search from. The existing data is then compared with the new data entries in order to effectively sort and process them.
  • Feature detection – OCR programs apply pre-existing rules regarding the features of a specific letter or code to recognize and process the available characters in the scanned file.

Then the light areas are simply processed as the background. The entire process is based on the selection of a character, or block of characters at a particular time.

When Can Optical Character Recognition Software Be Used For?

The typical use can for an OCR software is numerous;

  • Recognizing minute texts written on hardware surfaces.
  • Sorting and translating documents into machine-readable formats.
  • Electronic deposits of cheque and bank tellers.
  • Processing and download online receipts and invoices.
  • Processing letters for electronic mail deliveries.
  • Translating words within an image or document into a specified human recognizable language.
  • It is a powerful software that supports text-to-voice, for the visually impaired. It also comes with features to customize the voice, text speed, accent, and usability.
  • Sorting and processing print texts and materials into versions that can be managed with word processors, like Google Docs.
  • Indexing print material for search engines.
  • It is used in the automation and extraction of data in different data entry processes.
  • It also helps to create an archive for historic events, documents, and information, such as newspapers, magazines, or phonebooks, into various web formats.
  • It is incorporated in pen computing, which allows a user to control and modify the behavior of a computer in real-time. This is made possible via the searching and indexing features an OCR software possesses.

Types of OCR Aided Digital Tools

There are four major types, which are;

  • Optical character recognition (OCR) – It analyzes typewritten text, one character at a time.
  • Optical word recognition – It analyzes typewritten text for languages that use a space as a word divider, one character at a time.
  • Intelligent character recognition (ICR) – It analyzes machine or handwritten texts and documents one character at a time.

Benefits of an OCR Software

  • It saves time.
  • It maximizes effort and decompresses the entire workflow.
  • It provides a cost-effective means of searching, editing, and storing documents for future reference.
  • Recognition of hand-printed and written text.
  • It is used in the identification of Computer-Aided Design (CAD) images in a database which can be used to monitor the real-time changes of a vehicle’s design.
  • It is effective in traffic and road signs recognition.
  • They are particularly handy when passports need to be recognized and extracted for personal information.

We know how important and useful Optical Character Recognition technology is, so we have compiled a list of the best OCR software to look out for whenever you need a handy digital tool to cater to your data needs.

Adobe Acrobat Reader Pro DC

First on this list is Adobe Acrobat Reader; a renowned brand released into the mainstream on 15 June 1993 that gives you quality resources to help you manage and maintain your documents.

It is a unique OCR software that combines machine-learning technology and image recognition, to produce high-quality data. It has a lot of cool features that you can check out, and if you were wondering, the DC in the product name stands for document cloud.

The pro version gives you all the features that come with the free version plus all of the standard OCR features that comes pre-packed in the pro version.

The system requirements for installation are:

  • Windows 7/8/8.1/10 operating systems
  • At least 1 GB of RAM space
  • At least 1 GB of free storage space.
  • At least a 1.5 GHz Intel Pentium processor or later versions.

Do you want to scan, sign, edit, track and send your documents hassle-free? Then this is the perfect tool for you.

Features

  • You can view, comment, and print documents from your local or cloud storage.
  • Editing PDF texts and images have been made easy via its integrated AI technology.
  • Scanning of high-level documents with numerous glyphs and texts.
  • Cloud storage also offers security for all connected files to ensure seamless usage and conversion of documents.
  • It has a mobile version, to aid the access of files from any place and any time.
  • It is available to users in over 30 languages.

Subscription Plan

They offer a 7-day free trial service to new users, however, they do not have a free license subscription.

Their licensing packages include:

The Acrobat Pro DC –

This plan allows users to:

✔ sign, track, and send and collaborate on the shared files with other users.

✔ convert documents and images into numerous file types like docx, ppt, doc, and xsl.

store and merge documents folders into the connected cloud storage, for easy file access and sharing.

It is priced at a monthly fee of US$14.99, and the US $179.88 per year. This plan is available to Windows and Mac users.

The Acrobat Standard DC–

It is priced at a monthly fee of US$12.99 and US$155.88 per year. This plan is available to Windows users only.

Both plans give users the ability to;

Track their activity across desktop, mobile, scan and search documents,

view, review, and add signatures to scanned documents,

access, edit, and store files in online and offline storage such as Dropbox, Google Drive, and Microsoft OneDrive accounts. Start the free trial

ABBYY FineReader

We searched long and hard before deciding to put Abbyy FineReader in the No. 2 spots because we had to run a double check on it in order to determine if some other moderately priced OCR software beat its versatile features.

ABBYY FineReader is an easy-to-use and comprehensive digital document conversion tool. Powered by AI-based OCR, it can manage all types of document file-formats including paper documents, and images in the digital workplace.

It is a versatile OCR software for managing, indexing, comparing, editing, and saving document files created by the ABBYY group of companies.

It was initially released in July 1993 and has continued to gain momentum and win the hearts of many users worldwide.

Features

  • It is compatible with Windows, Mac, and Linux operating devices.
  • With ABBYY FineReader, you can add comments and markup, manage the appearance and order of document folders and individual pages.
  • The in-built editor tools offer paragraph-level editing to users for both digital and scanned file formats without needing prior conversion into an editable format.
  • It has a useful cross-format document comparison capability that aids the identification of different file formats. This feature is very handy and time-saving.

Subscription Plan

They have three subscription plans which are;

FineReader PDF 15 Standard– This is the standard version available to users who are looking to seamlessly update their workflow across all devices. It is a one-time payment price of US$199, and US$129 for users upgrading from a lower or previous subscribe plan.

FineReader PDF 15 Corporate–

With A corporate plan, users can:

✔ accurately read and convert document files into recognizable texts and machine-generated file formats.

✔ view, edit, share, protect, retrieve, digitize, and collaborate on PDF files so they don’t have to switch between digital tools when handling the file type.

This plan is made available for individuals or companies looking to pre-use a lot of versatile productivity tools to produce digitally automated document conversions of up to 5 pages per month. It is a one-time payment price of US$299, and US$199 for users upgrading from a lower or previous subscribe plan.

FineReader PDF for Mac: This is a modern digital tool available only on Mac, to convert PDFs, paper documents, and automate data flow.

It is a one-time payment price of US$129.99, and US$84.99 for users upgrading from a lower or previous subscribe plan. Try for free

Tesseract

Tesseract is a freeware optical character recognition engine that is supported on various operating systems like Mac, Linux, and Windows. It comes pre-installed with features to enable document layout analysis, processing of multi-columned texts, characters, and images.

It was developed by Google, in a bid to improve the overall usability and accuracy of OCR digital tools. It is executed via a computer’s command-line interface, which helps to improve its speed and accuracy.

It processes file data through four distinct sub-methods which are;

Text Segmentation: It extracts recognizable data into separate characters.

Character Localization: Each character is recognized as a standalone glyph.

Character Recognition: It separates each character by type.

Post Processing: It analyzes the extracted data further before converting it into file formats.

We love the Tesseract OCR the suave user interface and creative professional tools.

Features

  • It has language support for over 40 languages. This encourages its use among non-English users and businesses.
  • It has a refined and easy-to-use user interface.
  • It can process right-to-left texts, such as Arabic or Hebrew with near-perfect language accuracy.
  • It can process document data into various supported file formats.
  • It has pre-set parameters that allow users to fully optimize their OCR workflow and data results.

Pricing and Plans

It is free-to-use software that is compatible with major operating systems. This plan is also suitable for backend processes and can be used for more complicated OCR tasks and reviews. Check it now

Cuneiform

Cuneiform is a multi-language, freeware optical character recognition system originally developed by Cognitive Technologies.

Like Tesseract it is also processed file data through;

Text segmentation, Character localization, character recognition, and Post-processing.

Features

  • It is suitable for backend processes and can be used for more complicated OCR tasks and reviews.
  • It can process document data into various supported file formats.
  • It preserves the structure of the file data and its formatting.
  • The processed data can be edited in Office applications and most text editors.
  • It has support for over 20 languages.
  • It comes with extensive help resources, features, FAQ, and technical support which can be accessed at the click of a button.
  • It is a lightweight digital tool.
  • It optimizes data entries by utilizing a small fraction of a device’s storage memory.
  • It can recognize and process characters from 23 different languages.
  • The database is built-in to allow offline access to previously analyzed document files.

Subscription Plan

It is free-to-use software that is compatible with major operating systems. This freeware allows users to:

✔ utilize the OmniFont system to recognize printed fonts on any type of document including laser files, books, newspapers, and magazines.

✔ analyze low-quality printed texts and documents.

✔ perform batch scanning and recognition of file data.

✔ carry out OCR Scans on black & white images as well as grayscale and color images

Start the free trial

Foxit PDF Reader

Foxit PDF Reader is modern and lightning-fast software that enables image search, form filling, and data entry in various file formats. It is available on Windows, macOS, iOS, Android. It is also optimized for businesses and mainstream workflows and data needs.

The operating system requirements are; Windows, Mac, Linux, and Citrix.

Features

  • It is powered by ConnectedPDF, a cutting-edge technology that powers cloud-based services for document files, folders, and services. With this technology, users can grant or revoke access to their stored files, track, merge and edit files for teamwork collaborations.
  • Users can swiftly add team members to files for collaboration purposes and joint team reviews.
  • It is lightweight and is bundled with lots of interactive editing tools.
  • Users can sign document files in their handwriting.
  • It is fast and easy to use.

Pricing and Plans

There are 2 main plans, and they are;

Foxit PDF Editor:

This is a server-based OCR solution that caters to the average daily data entry needs:

✔ it comes pre-packed with protection against security vulnerabilities, helping to maintain business storage clouds and connected devices.

✔ it utilizes the XFA (XML Form Architecture) to enable quick and easy incorporation of digital signatures on major documents and files.

✔ it leverages the pre-installed JAWS (Job Access With Speech) to provide text-to-speech access to visually impaired users. This technology also increases their accessibility to document features like digital signature, cloud storage, and edits.

It comes at a price of US$219.56 per year.

Foxit PDF Editor Pro:

This allows users to perform lightning-fast indexing of a large number of PDF documents, collaborate on and edit files over cloud-based storage.

It has a payment price of US$494.37 per year.

There is also a free version that allows users to perform basic file search, indexing, and editing. This plan does not include cloud storage and it also does not support file collaborations. Explore the free trial

GOCR

GOCR is an optical character recognition program that converts images with embedded texts to recognizable text file formats. It converts processed document texts to ASCII, UTF, HTML, XML, PDF, and other file format conversions.

It is a unique kind of OCR because it can be used from the command line of all supported devices.

It can be used as standalone software or in collaboration with other OCR tools and hardware devices, either way, it is a versatile program.

Features

  • It is portable and easy to use.
  • It is lightweight and fast.
  • The processed results are always in high resolution.
  • It is a font-independent and easily executable software program.
  • It has an extensive support system for users.
  • It is open-source and changes are applied regularly to further optimize the processing capacities of the software program.

Subscription Plan

It is free to use software that is compatible with the major operating systems. With the free plan, users are able to:

✔ completely scan cheques, receipts, forms, and barcode characters.

✔ create documents with beautiful font styles.

✔ easily port to different architectural data packages, to improve data analysis.

It can be used to debug print patterns and information. Know more about the GOCR here...

VueScan

VueScan is software that works alongside an optical recognition hardware device to scan, edit, and sign documents, pictures, and slides. It can also be used to tweak and fine-tune images, add color balance, and do other major image edits.

It can be used free of charge, but a license has to be purchased in order to permanently remove the inbuilt watermark feature. It has a stable and the last release was October 2020.

Features

  • It delivers higher-quality results than the pre-installed drivers present in most scanners.
  • It automatically detects external hard drives and devices when connected.
  • It can use the same version of the program with all the scanners the program supports.
  • It offers a free trial version to users.
  • The processed results can be downloaded in small file sizes and formats.
  • It has an integration for the Photoshop photo editing software, to aid the image editing process.
  • It has language support for 28 languages.
  • The software is regularly updated to keep all data entries optimized.
  • It works on over 6500 hardware scanners and devices.

Pricing and Plans

A license for the software can be purchased for US$80. With this license, users are able to:

✔ utilize the pre-installed presets to crop, filter, color, and add overlays to images.

✔ edit image negatives and images that only contain black and white colors.

✔ scan film, photographs, tables, web pages, and picture slides.

✔ optimize color calibration in scanned documents with the software’s integration of AI technology.

The free version is also perfect for minor to medium document scans and edits.

Readiris

This software is an all-in-one solution for everyday book, image, document, file, and picture slides scans. You can split, edit and sign your documents and files in batches.

Features

  • It can be used for batch processing of document folders.
  • It can be used to import and scan from a user’s local storage device and supported operating systems.
  • It can recognize 138 languages in scanned files and images.
  • It can be used to manage and sync all stored file folders.

Pricing and Plans

The Readiris PDF 17– allows users to make annotations and comments in PDF files. Voice annotations and text-to-speech for documents are also possible. It allows users to merge and compress their files. It is available for US$49. This plan comes with a 30-day money-back guarantee and a free trial here

Readiris Pro 17– In addition to the features of the Readiris PDF 17, it allows users to make further edits, modify Word files and text documents, recognize Excel files, numbers, and calc tables. It also processes documents 20% faster than the average processing speed.

It can be purchased for US$99.

Readiris Corporate 17– It provides PDF file solutions for long-term archiving and can also be used for batch processing of files and folders.

It is available for US$199.

Scanitto

It is an easy to configure software that supports the vast majority of professional and open-source hardware scanning devices. Processed files can be stored in different supported formats.

It integrates perfectly with Windows to provide a complete document management environment that is beginner-friendly and creative.

With Scanitto, users can make multi-page PDF or TIFF files, store and separate them into folders.

Features

  • Borders contained in images can be automatically detected, scanned, and sorted.
  • Manual selection of document parts to scan. This allows users to fully incorporate the software into their everyday lives.
  • Images can be directly copied onto the user’s hardware device for printing purposes.
  • It correctly analyzes how a page or document should look like.

Subscription Plan

It has a 30-day trial version to help new users get used to the interface.

A single-user license

Users on this plan can:

✔ edit and reorder the pages of the scanned documents.

✔ save the results of scanned files and documents as a multi-page PDF or as other file formats.

It can be purchased for US$29.95,

A site license–

This plan supports importing and exporting files from local or supported cloud storage. Team collaborations can also be effectively managed.

It can be purchased for US$199.00.

SilverFast

SilverFast is a digital imaging software that allows the processing of images from written text and docs. It has an advanced Ai technology that is individually adapted and designed to get the best results out of each supported hardware device.

It includes a variety of features that optimizes image scanning, processing, editing, storage, and transfer of finished results.

Features

  • It detects borders in image files and text documents.
  • It detects the original frame of every document it scans and processes.
  • It has adaptive color restoration and pinpoints image detection.
  • It provides filters for printing screens.
  • It processes image negatives and separates their color schemes.
  • It is compatible with most hardware devices, printers, and scanners.

Subscription Plan

SilverFast SE Plus:

Owning a license allows users:

✔ to carry out batch scanning and processing.

✔ to tailor scanned results based on the document type and file format.

✔ to import raw DNG and TIFF file formats into the workspace.

✔ make use of the optimized tools, controls, and features to achieve improved document results and edits.

With this plan, you get all the basic functionalities plus a lot of free resources for US$99. Try SilverFast here

Soda PDF

It is an innovative software program used to open, process, view, create, convert, edit, secure, share and collaborate document files. It integrates the major file formats that are currently available.

Features

  • It has an embedded animation flipping tool that enables users to go through document pages as they would in real life.
  • Document file sizes can be modified using an in-built slider.
  • Documents containing multiple colors, grayscale and monochrome elements can be edited, merged, and processed successfully.

Subscription Plan

Soda PDF 360 STANDARD:

It provides users the ability to:

✔ insert stamps, whiteout, and highlight paragraphs remove extra spaces, and optimize images.

✔ change or remove selected text areas in documents.

✔ split their files into single pages or individual file formats

It is for individuals and businesses looking for the basic features and tool presets, and it is billed at US$6.75 per month.

Soda PDF 360 PRO:

It provides companies and individuals the ability to:

✔ quickly convert multiple files.

✔ secure the uploaded files with a password, set user permissions, and archives all stored data for further referencing.

It is for individuals, businesses, and companies looking for comprehensive PDF software with all of its essential features, and it is billed at US$10.50 per month. Start the free trial here.

CamScanner

It allows users to scan documents and share the photo as either a JPEG or PDF.

It is a mobile app that was developed in China to allow iOS and Android devices to scan documents on the go. It does not have support for Windows, Linux, and Mac operating systems.

Features

  • It has language support for over 60 languages.
  • Users get 1000 credits each month, and the credits can be used to purchase and customize tools and presets.
  • Users get free 10GB of cloud storage to support all their data needs.
  • It comes with a collage feature that can be used to compile multiple pages into one document.
  • It has a lot of quality filters such as Black&White, Low Enhance, Sharpen, Distort, etc.
  • It can automatically detect the corners of the page and estimate the actual required size of the document.

Pricing and Plans

CamScanner premium:

It provides companies and individuals the ability to:

✔ convert Images and text contained in paper documents to various file formats.

✔ pre-use the sharing options to send files and documents via Bluetooth, emails, Evernote, DropBox, and other supported sharing platforms.

✔ send and print documents through AirPrint or by fax.

✔ manually edit their documents and images or makeup using the Auto Cropping feature.

✔ make use of the image quality boosting feature to auto-enhance blurry images and documents.

✔ adjust the flash and modify the image settings of the device’s camera when pictures of documents are being taken.

✔ auto upload to Box, Google Drive, and other cloud storage.

✔ share files through a password-protected link, with an expiration date.

✔ set a password to protect saved scans uploaded to the cloud storage.

Subscription costs US$4.99 per month or US$49.99 per year. Find it on the Google Play store or check it out here.

Adobe Scan

It is a software that was developed by the industry-accepted tech giants which enable users to edit and work on PDF documents with ease.

It works in conjunction with the camera on the user’s Android or mobile device to scan any document file. It can also capture and convert documents, forms, business cards, and whiteboards into readable high-quality files with ease.

Features

  • It is free.
  • Adobe Scan is a free app for scanning your documents.
  • The optical character recognition allows users to save and edit their documents later.
  • Adobe Scan comes pre-installed with an AI technology called Adobe Sensei, which corrects image perspective and sharpens handwritten or printed text while removing unwanted elements like greys and distortion.
  • It uses built-in AI technology to optimize color detection, separation, and conversion into different file formats.

Subscription Plan

Premium Adobe Scan –

A premium subscription enables users to:

✔ quickly identifies previously inputted email addresses, phone numbers, or URLs to efficiently compose emails, send out call and text orders, or visit a particular web page.

✔ scan files with different capture modes along with automatic boundary detection, and process higher quality images.

✔ merge and combine documents into one intricate layer.

✔ access services such as Adobe Sign.

The subscription costs US$5.83 per month. Find it here

OmniPage

OmniPage allows individuals, businesses, or software developers to efficiently batch process documents and files.

It can accurately detect scanned texts embedded in images, and has a robust set of tools for editing and enhancing images.

Features

  • It comes with an easy-to-use API to shorten development processes.
  • It turns PDFs and other recognized file formats into computer-readable texts.
  • It can handle different fonts and users are able to modify the settings to recognize common input mistakes on a page-by-by basis.
  • It supports document scans in more than 120 languages.
  • It uses a 3D correction feature that allows it to easily ignore punch holes, clean up borders and text areas.

Pricing and Plans

OmniPage Standard 18.0 –

It is targeted at individuals who require occasional document conversion and file scanning to computer devices. It also supports recurring document processing with the click of a button on the user interface.

It lets users create their own project workflows or utilize the pre-existing ones.

It has support for Microsoft Office, Corel WordPerfect, HTML and is available to users for US$149.

OmniPage Ultimate 19.2 –

This produces superior accuracy and support for almost all types of scanners, hardware devices and enables automatic document routing. It is available to users for US$499. Check out Omnipage here

PaperPort

Do you want to read about an unrelated secret? I tried out the free trial and I loved every minute of the experience. From the crisp user interface to the easy-to-use sharing tools, it is an OCR software that provides core data satisfaction.

PaperPort combines AI-assisted features to aid screen capture, automate data processes, image enhancement, text translations, and color optimization to produce high-resolution scan results, file conversion, and storage.

Features

  • It has an integrated cloud connector option, for seamless transfer of files across all supported devices.
  • It provides the ability to edit, comment, and make annotations on document files. It captures scanned content from any scanning device.
  • It offers customizable features that enable long-time document management solutions for individuals, teams, and companies.
  • History manager allows users to quickly access recently scanned or recently closed files and folders.

Subscription Plan

There are 3 plans, and they include;

PaperPort 14.7 Standard –

This plan gives users the ability to:

✔ split the desktop and workspace into working fragments to speed up the workflow.

✔ pre-use the built-in Index Manager to enable scheduled indexing and general file update.

This is suitable for individuals and offices, to scan and convert their paper forms into searchable file formats. It offers users a 15-day free trial period.

It can be purchased for US$99.

PaperPort 14.7 Professional –

This is appropriate for offices, businesses, and small companies with a few users.

It costs US$199.

PaperPort 14.7 Enterprise

It is targeted at big companies and major businesses with plenty of users because it can support an entire department or organization.

Interested teams and companies can contact their customer service to get the current pricing plans.

All of the subscription plans come with a 30-day money-back guarantee. Install it now

PaperScan

This is another entry in our “what paper can do” list. The possibilities created by OCR technology in data automation are endless.

It has end-to-end encryption that enables the seamless transfer and merging of documents.

Features

  • It automates the task of document acquisition.
  • It allows users to make precise edits and fine-tune selected document areas and elements.
  • It has support for 30 different languages and translations.
  • It supports up to 100 file formats and structures.
  • Information about the resolution, size, and color mode of an image can be accessed by users. This helps to increase the resolution and quality of scanned documents.
  • Files can be encrypted individually. This ensures the privacy of processed documents.

Subscription Plan

The PaperScan Professional –

This plan offers users the ability to:

✔ utilize the OCR recognition to read and translate encrypted file formats.

✔ pre-use the fast web view feature for data accessibility.

✔ create documents using the Fast Web View mode.

It is priced at US$149 per license.

The PaperScan Professional Site –

It enables users to:

✔ scan documents in batches by using separator sheets.

✔ edit various document parts using area selection, resize, crop, dodge, and burn tool for precise document scans.

It is billed at US$599 per license. It is targeted at organizations and large businesses.

The PaperScan Home Edition –

It comes with features that enable users to:

✔ make precise document edits and corrections with the magnifying tool.

manage and modify the pre-installed software configuration.

✔ utilize the feature for adjusting color and making bitonal color reductions to create flawless files and images.

✔ make use of the freehand pen and rubber stamp to make direct changes to the scanned files.

It is billed at US$79. It is targeted at small businesses and individuals seeing a software program with a lot of customizable options.

It also has a Free Edition that can be used on any supported device.

Klippa

Klippa is an OCR with an automated Document Processing Solution. Majorly, it processes invoices, receipts, and other financial documents for robotic accounts. It also analyses KYC and processes legal documents.

Features

  • Cross-Validation of all imported files and documents.
  • optimal document management for recently scanned files and archived data.
  • It has an in-built function that optimizes databases and workflow.
  • Documents can be converted to text with its pinpoint OCR technology.
  • Data can be extracted from all major documents file formats.

Pricing and Plans

There are 2 plans that are available to users;

Klippa Basic –

This allows users to:

✔ scan and edit document files and folders.

✔ make quality data conversions through the use of the pre-installed tools.

This is the free plan that enables users to quickly scan and store paper receipts, invoices, and documents in the cloud.

Klippa Pro –

This allows users to:

✔ sort documents and data into different folders and according to the file format.

store data and archive files for future edits.

✔ utilize cloud storage for file security, encryption and file referencing.

It provides quality tools and resources for scanning, editing, processing, saving, and sharing document files. This is priced at €3.99 per month or €34.99 per year.

All plans come with a 30-day free trial service.

PDFpen

It is a PDF editor with OCR technology that has come pre-packed with other helpful software;

It has a macOS cleaner and performance booster that helps to boost a user’s device performance.

It has a built-in feature for capturing videos, processing GIFs, and screenshots anytime, anywhere.

It is only available for Mac and iOS users.

Features

  • Users can sign documents, delete or move pages, merge multiple documents into a single file, and remove sensitive information.
  • It offers users the ability to store and index their files in its cloud storage.

Pricing and Plans

The pro version offers users:

 

✔ a 7-day free trial for users

✔ video to text conversion. It translates embedded images and texts into video files, sorts, and indexes each file individually.

It is billed at $9.99 per month. Check it out here

SimpleOCR

It is free to use OCR software that enables scanning, editing, merging, and saving of document files in real-time.

When connected to a scanner or other supported devices, it reduces the time spent retyping documents.

Features

  • It offers a powerful batch processing of documents.
  • It has a server feature that enables data capture speed
  • It has a simple user interface.

Subscription Plan

It is free and open-source software. This freeware enables users to:

✔ successfully scan and process documents with multi-column layouts, non-standard fonts, tables, and poor image quality.

✔ separate colors into their schemes.

OCRvision

OCRvision is a software that enables users to search for highlighted images and texts, it also searches the local storage for any newly scanned files.

It bulk converts the documents to searchable file formats.

It also runs in the background to ensure that all new files are ready for keyword indexing.

OCRvision searchable pdf converter can also work alongside supported hardware scanners and devices to convert the scanned output files to fully searchable,archive-quality files.

Features

  • It can schedule file searches and conversion processes to run during a specific time of the day. It can also constantly check certain folders for newly scanned documents or image files.
  • It can detect multiple languages within a single scanned document or image file.
  • It can be used to detect the MICR line of bank cheques.
  • Automatic multi-page scanning.
  • Regular software updates.

Subscription Plan

OCRvision can be purchased for US$721.89. This is a one-time payment that is made in order to get lifetime access to the tools and features. Learn more here

Symphony OCR

It enables users to effectively manage their existing document database. It also enables quick text search of scanned documents.

It automatically applies OCR to stored documents filed in the local or cloud storage, making them text searchable and giving them web indexing. This feature can be applied to scanned documents (PDF and TIFF files), e-faxes, email attachments, and legacy files.

Features

  • It has security features that protect all the files in the device’s management system.
  • It has an improved text searching technology.
  • Fast and friendly customer support.
  • There are a lot of resources and tools.

Pricing and Plans

Individual Plan – It offers:

paragraph-level editing for both digital and scanned document files to users. The files do not require any prior conversion into editable text formats. Symphony OCR covers both issues.

✔ cross-format document comparison capabilities for quick file identification and indexing.

It is priced at US$15/month.

Company pricing depends on the number of employees but pricing starts from US$300/month. Find out more

 

Frequently Asked Questions

What are the common issues with OCR software?

The issues recorded by long time OCR software users are;

Occasionally buggy user interfaces.

The app’s watermark removal tool can malfunction and cause low-resolution images to be mass-produced.

The default sharpening features can be too high sometimes.

The option for multi-exposure document scans doesn’t offer a lot of advantages.

Inaccurate Image cropping and border analysis.

overly complex user interfaces and weak product documentation.

The range of tools is limited and restricted in some applications.

It can consume a lot of storage space on the working device.

What is the ideal cost for OCR software?

This is dependent on the value it offers. A lot of intrinsic file edits cannot be achieved with the basic tools that the free software versions offer.

The free plans offer basic scans and image scans but if you’re looking for quality edits and scans, full coverage, top-notch tools preset, cloud storage space, effective file collaborations, and archiving, then you should consider paying for a licensed application or picking a comfortable subscribing plan.

What is the device requirement for major OCR software?

There is adequate support for a lot of devices. The average application requires a 1GB device storage capacity without fancy operating systems modifications. So you don’t have to worry about your device’s capacities.

 

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