Last updated Mar. 14, 2023 by Charles Zemub
Raleigh is one of the fastest-growing cities in the nation, and with that growth comes a need for meeting spaces. So many businesses are popping up across the area that finding the right room at an affordable price is hard.
Luckily, there are plenty of places around town where you can rent a conference room to have your next big event or presentation.
9Mile Labs is a co-working space in Alpharetta, GA. It has a conference room available to rent out for meetings at $150 per day for members or $300 for non-members.
There are also other options on the space’s website that you can choose from: You can rent the entire space with catering and audiovisual equipment included for $2,000 per day;
Rent just the conference room with no catering or AV equipment included for $150 per day, or use their meeting rooms by themselves without any perks or extras whatsoever (just like a hotel).
The Alpharetta Conference Center is located in beautiful Alpharetta, Georgia. The conference room can accommodate up to 40 people comfortably and offers a full range of audio-visual equipment and catering services.
If you need food preparation or cleanup assistance, they will even provide waitstaff to help with the set-up and take down of your event.
The center is open from 8:30 am until 9:00 pm Monday through Thursday and 8:30 am until 5:00 pm on Friday, making it easy to schedule around your busy work schedule.
Multiple catering options are available at different prices that vary based on whether you would like a continental breakfast or full meal service (both hot and cold).
The cost of renting the conference room depends on how long you need it for; it ranges from $200-$300 per day depending on how many days you need it for the upfront payment required.
The Asbury is one of the best places to rent a conference room near you. The Asbury is located in Raleigh, North Carolina, and offers conference rooms for rent.
It’s a great option for those looking for an affordable place to hold meetings or workshops in the area.
This venue has several different rooms that can accommodate different sizes of groups and events, including small gatherings with up to ten people and larger events with more than 50 people.
If you need help choosing between these options, their staff will also gladly assist you.
Price: $40/hour for nonmembers or members who have used the space less than three times in one year; $30/hour for members who’ve used the space three times or more in one year; $15 for each additional hour after 2 hours (two-hour minimum);
Additional charges apply if you want to bring food or drinks into the space, depending on how much you’re serving—call ahead to check pricing details before making a reservation.
Location: A short walk from the Twin Cities light rail line’s 46th Street Station and many downtown bus lines along Washington Avenue.
It’s also next door to Elliot Park tennis courts and park, making it easy to access during breaks between sessions.
Ashton Depot is a historic train station in Ashton, North Dakota. It was built in 1907 by the Chicago, Milwaukee, St. Paul, and Pacific Railroad and added to the National Register of Historic Places in 1973.
The one-story brick building features stone keystones above its windows and doors. It’s located on Front Street in Ashton, listed as a contributing property to the Ashton Historic District on Montana’s State Register of Cultural Properties.
The BizWorks Enterprise Center (BEC) is a shared workspace for small businesses and entrepreneurs in downtown Minneapolis. The center offers a variety of office spaces, meeting rooms, and event spaces for rent to individuals and organizations.
Services include office and meeting room rentals, networking opportunities, free Wi-Fi access;
Virtual office services, including mail forwarding, faxing, email forwarding, or digital answering service; support for non-profit organizations through discounted rates on meeting room bookings.
Services also include 24/7 access to their facilities with a keycard security system; receptionist services during business hours (Monday–Friday, 9 am–6 pm)
Conference room scheduling software that enables tenants/users to reserve conference rooms online through the BEC website or by phone at 612-333-8880 ext 1.
The Bell Tower of Franklin.
The Bell Tower of Franklin is great for renting a conference room near you. It has many amenities and plenty of space for your event.
The Bell Tower of Franklin has several different types of rooms available for rent, including:
- Classroom with projector and screen
- Business Center (with Wi-Fi) with tables, chairs, computers, and printers
- Board Room with seating for 20 people
Bosse Field is a baseball venue located in Evansville, Indiana, USA. It is the home field of the Evansville Otters of the collegiate summer Prospect League. The venue has a capacity of 1,000 spectators.
The Boston Public Library provides conference rooms for rent, but you have to be a library member.
If you’re not a member and would like to become one so you can use their conference rooms, it’s worth considering whether or not the fee is worth paying (it’s $50 per year).
The cost is waived if your organization has a non-profit status; however, the paperwork will take up to three weeks to be processed.
You can book a room online through their website or phone system; however, there are some restrictions based on availability:
- Only two people may use any given room at once
- Two-hour maximum on all reservations
The Boston University Photography and Video Study Collection is located at the BU School of Theology and Ministry in the heart of Boston.
This location also gives you access to other parts of the city, like Fenway Park, Newbury Street, and Copley Square.
The collection has over 25,000 photographs from 1841- the 1990s and about 3,500 videotapes from 1984-present. You can even request a viewing room for free if you need space for larger groups.
The Brae Burn Country Club is a beautiful venue for your next conference. With its stunning views of the water and surrounding greenery, it’s sure to leave guests feeling relaxed and refreshed.
The club also has several rooms you can rent out for meetings: a ballroom with up to 115 people and two smaller meeting rooms that seat 50 or 75 people each.
All three have natural lighting and state-of-the-art sound systems, so you have all your bases covered when it comes to having an enjoyable experience both visually and audibly.
The location is easy to access from anywhere in Portland, so getting everyone there at once on time will be no trouble.
Renting a conference room is an excellent way to save money on your next event. Conference rooms are ideal for meetings, presentations, training sessions, and more. They’re also great for small parties and social gatherings.
Here are the best places to rent a conference room near you:
- Brentwood Library Park & Conference Room (Chapel Hill)
- The Meeting Place at NC State University (Raleigh)
- North Carolina Museum of Natural Sciences (Raleigh)
- UNC School of Government Center for Legislative Development & Education (Raleigh)
Brier Creek Country Club is a great place to rent a conference room. They offer a variety of meeting rooms, including those that can be used for banquets and parties.
They also have an outdoor patio that looks out over the golf course, which would be perfect for spring or summer events. As an added bonus, you’ll have access to all their amenities: swimming pools, tennis courts, and more.
Price: $39/hour (including audio/visual equipment)
The Burlingame Public Library’s conference room is at 949 Villa St. in Burlingame, California. The library is open from 10 a.m.-9 p.m., Monday through Thursday, and 10 a.m.-6 p.m., Friday and Saturday;
There are also extended hours during the summer months (June 18 through August 16). The cost to rent the room for up to two hours is $30 for non-members and $25 for members;
However, if you’re interested in reserving their meeting space for an entire business day or longer, contact them before making a reservation so they can discuss pricing with you specifically.
This is a great place for business meetings and events. The rooms are clean, spacious, and well-lit. The location is very convenient, with ample parking. There is also a pleasant cafe inside the library where you can have refreshments before or after your meeting.
Finding a hotel conference roomme is a challenge. It’s not as simple as finding a good spot for your next business meeting or sales pitch.
If you’re hosting an event for someone else, you need to find a venue that suits the needs of your attendees and fits within the budget. To make things easier, you can use the following steps to locate and book an appropriate meeting space in your area.
The first thing to do is search online. You’ll want to look at venues near enough that attendees won’t have to travel too far, and it will save on gas, but far enough away that they won’t be tempted to talk shop over dinner with their spouses or significant others.
Step two is to contact some of the hotels in your area and inquire about booking one of their conference rooms or ballrooms.
This may seem like a hassle, but many hotels cater to this type of client, so they will provide you with all the information you need on pricing, room layout, and availability dates.
Step three involves checking out some of the venues near where you live. You should narrow your list down to three or four different places and then schedule appointments for yourself and other key party members so that you can inspect them firsthand.
The most important thing is finding a venue with enough room for everyone and within budget. Once you have found the perfect location for your party, you can start planning the details.
If you need a place to hold a meeting, there are many great options near you. In fact, there are so many that we had a hard time narrowing down our list to just 10.
Whether you’re looking for a space with a little extra wiggle room or something more intimate, you’ll find it on this list; all of these rooms are free to use, although some may have restrictions on how often they can be reserved.
01. Local libraries: Many public libraries have meeting rooms available free of charge. The only stipulation is that the meeting must be open to the general public about a topic related to the library’s mission.
Many libraries also require you to give your group a name and will ask for your group’s contact information so that they can confirm the meeting before granting access.
02. Local community centers: This is another great option if you want space to hold meetings for your business or organization.
Community centers often host meetings and events, so you’ll likely find people already using most spaces at certain times during the week. It’s best to call ahead and reserve your spot as soon as you know when and where your meeting will be held.
Community centers are usually accessible to the public, so you’ll have to pay a fee and abide by any rules set forth by the center’s staff.
Frequently Asked Questions
What is a large conference room called?
There are many names for a large conference room (large meeting room, auditorium, hall, etc.), but to be called a Hall, the room must have at least one of the following characteristics:
The room must be an area for gatherings or ceremonies for organizations that have been incorporated by an act of Congress (or other legislature) or a state legislature.
A good conference room should be an open space because it means fewer doors to unlock when you have a crowd coming in and because it makes the room feel more welcoming.
This is especially important if you’re using it for more than one purpose: if people are walking in and out of it regularly during the course of their day, they need to feel comfortable that they can just walk in without knocking.
A good room also doesn’t make anyone feel particularly disadvantaged because they sit in a certain spot. If everyone faces the same direction, everyone should have an equal view of what’s on the screen.
If people are sitting at tables, those tables should be parallel with the screen for everyone who sits there; one table should be turned at an angle, and whoever sits at the end will have a poor view or won’t even be able to see the screen.
Whether you’re attending a corporate meeting, a seminar on how to build your own website, or a PTA meeting, here are some ideas of what every conference room should have to make it more comfortable:
1. Wifi connection
2. Portable whiteboard
3. A table big enough for laptops
4. Plenty of chairs
5. A coffee maker with cups and filters/sugar/sweetener on the side
6. Notepad and pen on the table (for participants to take notes)
Conference rooms should have at least (but no more than) 15 square feet per person in the seating area.
However, it’s also important to note that even though the recommended space is based on people, there may also need to be some extra space for tables and other pieces of furniture.
If your space falls somewhere between a dorm room and an office, here are some tips for making it feel more professional:
-Remove personal objects like books and papers.
-Get the whole team together to ensure everyone is on the same page (pardon the pun) about what you want the conference room to look like.
-Don’t be afraid to get creative or think outside the box, you might not need any of these other things, but they can add a nice touch if you want to bring in an extra element.
-A vase filled with seasonal flowers can brighten up a room, but consider using fake flowers that never die.
-Add some artwork for eye candy.
-Use lighting to minimize dark corners and maximize space.
-If you don’t have a table or desk that fits the size of your conference room, use those folding tables that they have at every sporting event instead. They’re very sturdy and cost next to nothing.
-Make sure your chairs are comfortable enough for long meetings and easy to move around if people need to change positions.
If you’re having difficulty figuring out the perfect seating arrangement for your meeting, there’s a way to make your life easier. There are two things you need to know about calculating the appropriate amount of space for each participant:
1) The average human shoulder width is 18 inches, and
2) The average human arm span is 54 inches.
The average shoulder width considers a range of people from super-short women to tall men. However, the average arm span accounts for everyone (a person with longer arms will have a longer arm span than someone with shorter arms).
Most people will use their arms to try to touch the edges of their seats or tables if they can, so figuring out how far apart to put them is as simple as multiplying this number (54) by two.
Thus, the ideal distance between chairs is 108 inches, that’s 7 feet! That’s quite a bit of space, and it’s too much.
If you have enough space for everyone to stretch themselves out and get comfortable, yet not so much that they feel like they have no one around them to interact with or talk to while they’re presenting, then you’ve found your sweet spot.
Finding a conference room for your business has never been so easy. You can save money by renting one in your local area, and you don’t need a huge budget to make it happen. Plenty of options exist whether you’re looking for cheap spaces or affordable alternatives.