7 BEST CMMS SOFTWARE OF 2021 (Ranked and Reviewed)

What is CMMS?

CMMS is a short form for (Computerised Maintenance Management System) In simpler terms, CMMS is essentially software that takes away many inefficiencies that plague an organization and an organization’s maintenance or operations processes.

CMMS creates a more optimized and efficient model of handling tasks, management, maintenance, and operations processes.

It is a platform that helps your company create an organized maintenance operation and optimize the utilization of physical equipment like tools, spare parts, machinery, vehicles, plant infrastructures, and other assets a company may have.

CMMS is used in many industries, Some of them being: Manufacturing, Construction, Healthcare/Hospitals, Oil, Energy and Gas, Energy Plants, Food and Beverage, Transportation, and any other industry where infrastructure and maintenance of infrastructure are critical.

CMMS is fundamentally a database. It creates an organized set of information concerning all the relevant assets an organization that handles maintenance and operation processes or its department is obliged to maintain.

It also keeps clear details and information on the materials, equipment, personnel/employees, and other resources required to execute the maintenance of assets.

CMMS replaces humans, and the old way of managing an organization’s operations, work layouts, assets, maintenance procedures, and technicians. It creates a much more optimized way of performing tasks and understanding an organization’s operations and performance.

Assigning tasks, monitoring progress, understanding an organization’s operations in detail, and preventing unforeseen equipment breakdown are all functions a CMMS software can perform more effectively and promptly than a human being can.

Today, EAM (Enterprise Asset Management) and CMMS (Computerised Maintenance Management System) distinguishable differences that have been blurred. Software like Micromain CMMS integrates both. However, they do present moderately different proceeds towards managing equipment.

CMMS: This has a clear-cut focus on making certain that proper asset maintenance management effectively and efficiently simplify workflows, and prolongs equipment life. A very important functionality is the automated scheduling of preventive maintenance. This helps organizations bring down unforeseen downtime, increase uptime, and boost asset reliability, conserving both time and financial resources.

EAM: This pays attention to equipment management and tracks an asset’s overall life cycle from the asset’s installation to the decommissioning and replacement, and the supplementary workflows needed to aid each stage.

How does a CMMS work?

The CMMS software performs a vast number of tasks and functions. Thus, it depends on the software’s intended usage and the complexity of that function/list of functions.

Some companies or organizations opt for the easier to utilize and of course, less sophisticated version of the database. Given that, it performs all the basic tasks efficiently and accurately.

For some others that require a much more complex level of the CMMS software, they opt for that which can perform all the desired tasks and do so in the style they wish.

However, the setting up of the CMMS software does take a very long time and requires a considerable level of effort needed in the setting up to be able to perform its function efficiently. This gets even more complex as the complexity of the task the CMMS software handles increases.

CMMS software has a varied number of functions it can perform. Some of which are highlighted below:

Examples of which are:

  • positioning and location of assets at every given time.
  • statistics on performance
  • statistics on downtime
  • warranties and procedures for safety
  • manuals on repair

It equally manages working order, which can sometimes be seen as a salient part of the primary functions of CMMS.

Thus, it :

  • automates the generation of work system.
  • track downtime.
  • take a record of the costs, both envisaged and actual.
  • schedule shifts and assign crews and employees.
  • storage and preservation of equipment and other materials

Preventive maintenance is perhaps a very salient function of CMMS software. This is because the main goal of the company is to save valuable time, money, and loss of resources that would be incurred due to downtime.

Thus, a concatenated and scheduled preventive work order is discharged so the maintenance of an asset or infrastructure can be done before it is in dire need of one.

Modes of Maintenance and their Intricacies

There are quite many different modes of asset and equipment maintenance that organizations practice. Some organizations apply the mode consciously, and some others, unconsciously.

It will be important to highlight those modes and explain their intricacies, to make you aware of your current model of management. These modes are important in assisting you in learning more about your organization’s method of serving and upkeep if you do not already know, together with presenting you with a better alternative to your current mode.

The three distinctive modes of maintenance include:

  • Predictive maintenance
  • Preventive maintenance
  • Reactive maintenance

Predictive maintenance

Predictive maintenance is a technique that uses data examination tools and methods to discover oddities in your operation and imaginable faults in equipment and systems so the problems can be addressed before they result in a catastrophic event that affects the organization’s operations.

Predictive maintenance, in the ideal world, allows the maintenance frequency to be very low so as to avoid unforeseen reactive maintenance while avoiding the costs involved in performing a lot of preventive maintenance.

How does predictive maintenance works?

Predictive maintenance employs both historical and real-time information from numerous sections of your operation to anticipate problems in advance even before they happen. The important areas of an organization that allows predictive maintenance are three:

  • The contemporaneous observation of asset state and performance.
  • Work order data analysis.
  • Utilization of Benchmarking MRO inventory.

The many key elements of predictive maintenance are software and technology. You can link a lot of systems and assets to analyze, work together, exchange, and take action on data thanks to the Internet of Things (IoT), integrated systems, and artificial intelligence. These tools use sensors for predictive maintenance, industrial sensors, and other methods to collect data.

In addition to the above, industrial controls, and business systems are all used in these tools to collect data like the ERP and EAM software. They decode it and make use of it in identifying key areas which require attention. Some applications of predictive maintenance sensors and predictive maintenance itself include thermal imaging, vibration analysis, observation of equipment, and oil analysis.

Choosing the right methodology for monitoring conditions is a crucial decision that should be made in collaboration with equipment suppliers and experts in the field.

What are some of the Predictive maintenance Benefits?

When predictive maintenance is used appropriately as a maintenance strategy, you will perform maintenance on machines only when necessary. That is, just before damage is likely. This results in several efficiency gains like:

– Reducing the amount of time spent on maintenance of the equipment.

– Reducing the amount of production time spent due to maintenance.

-Keeping spare parts and supplies to a minimum.

A tremendous increase in ROI of Predictive maintenance programs has been evidenced and they are reduction in breakdowns(70%-75%), a decline in maintenance costs is 25%-30%, and decrement in downtime is 35%-45%. These economic benefits, however, come at a price. Some condition monitoring strategies are costly, and efficient analysis of data necessitates using specialized and expert personnel.

What applications are suitable for Predictive Maintenance?

Predictive maintenance is suitable for applications that;

  • There is a default in its operation function.
  • Have modes of failure that can be predicted cost-effectively using a constant cross icon monitor.

Applications that are not suitable for predictive maintenance are;

  • Those that do not serve a critical function.
  • An application that lacks a failure mode and which can be cost-effectively predicted.

What advantages does predictive maintenance have?

When you liken preventive maintenance to predictive maintenance, the latter makes sure that a piece of equipment that needs maintenance is closed down only at that point it is about to fail. This decreases the overall amount of time and money spent on maintenance work of that equipment.

What disadvantages does predictive maintenance have?

When opposed to preventive maintenance, the expense of the equipment for condition monitoring required for predictive maintenance is frequently costly. The level of skill and experience that is needed to interpret condition monitoring data correctly is also high. When these factors are considered together, condition monitoring can have a huge initial cost. Some businesses do hire condition monitoring consultants to reduce the initial expenses of a condition monitoring program.

It is not every asset that has failures that can be more sustained cost-effectively through preventive maintenance or a spin strategy. When you are making a decision whether predictive maintenance is the best option for a specific asset, it is important to use your sound judgment. Strategies like dependability-centered maintenance can give you a structured process for assessing whether predictive maintenance is a great option as an asset maintenance plan for that specific asset in focus.

What are the impacts of predictive maintenance on Your Organization?

Predictive maintenance aims to determine the best period to perform maintenance on an asset so that maintenance frequency is very low while dependability is also very high without incurring additional expenses.

The Internet of Things,(IoT) usage, together with predictive maintenance sensors and methodologies such as thermal imaging, vibration analysis, observation of equipment, and oil analysis, are critical for the successful implementation of a predictive maintenance plan.

In as much as predictive maintenance does have its downsides like increased start-up costs, specialist skills requirements, and equipment constraints, it permits maintenance to be conducted only when it is necessary, and this allows facilities to not only minimize resources but also save money and time. Consulting with manufacturers of equipment and condition monitoring specialists should be done before making the decision whether predictive maintenance is best for a specific asset

Preventive Maintenance

Predictive Miantenanace

Preventive maintenance, alternatively preventative action is maintenance performed on a piece of equipment on a routine basis to decrease the chances of that equipment breaking down. It is performed while the equipment is still in operation to avoid unforeseen breakdowns. This maintenance strategy is intermediate in intricacy between run-to-fail (or reactive) maintenance and predictive maintenance

Kinds of preventive maintenance

You can schedule preventive maintenance base on time or usage triggers. Below are the examples of each

Time-based preventive maintenance

Time-based preventive maintenance for instance is routinely inspecting a critical part of the equipment that would have a heavy impact on production if such equipment breaks down.

Usage-based preventive maintenance

Usage-based triggers are activated after a definite number of kilometers, production cycles, or hours. An auto engine that is timed to be serviced every 8,000 kilometers of its usage is an illustration of this trigger.

Applications that are not suitable for preventive maintenance, are:

  • the ones that do not serve a critical function
  • ones that encounter random failures unrelated to maintenance

Suitable assets for preventive maintenance are:

  • Assets having failure modes that you can actually prevent though not necessarily increased with constant maintenance
  • Assets having critical operational functions.
  • Assets that are likely to fail with an increase in time or usage

Reactive Maintenance

Reactive maintenance (also known as breakdown maintenance) refers to repairs performed after equipment has broken down in order to return the equipment to a state of the normal condition of operations.

Though reactive maintenance is strategic to a thorough maintenance strategy, you should not make it your first go-to for maintenance operations.

Pros of Reactive Maintenance

In general terms, the cost of doing nothing is cheaper than the cost of doing something, and a perfect illustration of this relates to reactive maintenance. Reactive maintenance has no upfront costs and demands. It has very little planning, unlike preventive maintenance. However, this approach is very myopic, and depending solely on reactive maintenance in your facility cannot sustain you long-term.

Disadvantages of reactive maintenance

  • More expensive.
  • Safety concerns: When technicians are assigned their tasks, they are given time to run through basic safety rules requirements so as to effectively perform their job. When performing reactive maintenance, the likelihood of technicians taking risks is high because they are under pressure to make sure the systems are up and running sooner.
  • Unforeseen delays during production runs can lead to late orders, reputational damage, and lost revenue. Furthermore, because reactive maintenance is inconsistent, you may not easily have access to spare parts, so the organizations may end up paying a higher price for an emergency shipment of spare parts, travel time, and after-hours assistance.
  • Decrease in asset-life expectancy: Reactive maintenance does not ensure systems are running optimally like new. In a lot of situations, you may be doing just enough to get a machine back up and active, and systems that are repaired repeatedly disintegrate quicker and do not achieve maximum their initial investment cost.
  • Ineffective time usage: Though planned maintenance can be part of a production schedule, reactive maintenance is more likely to steal in on you off guard. This can make technicians start running helter-skelter trying to get the correct schematics and manuals, getting the right parts, and making attempts to diagnose and have the problem fixed.
  • Harmful to the workload: People give more priority to emergency repairs than planned repairs, which may be pushed to a later date or canceled entirely. This can result in a backlog that is will be hard to manage once there is accumulation.
  • Increased energy costs: When you neglect a piece of equipment, there is more energy consumption. Simple actions can lead to significant (about 15%) energy savings.

What is the right place and time for Reactive Maintenance?

It is noteworthy that in a strong maintenance strategy, there should always be room for reactive maintenance. Because you cannot forecast perfectly, a lot of times, reactive maintenance will occur on a regular. You should spend only 20% of your maintenance time on reactive maintenance according to Industry standards. however, realistically teams devote 34-45 percent of their time to reactive maintenance.

However, there are caveats. Industries that depend on remote assets like satellites are always more reactive because preventive maintenance costs are way too large. But generally speaking, parts that are inexpensive, easy to replace, and where breakdown will not cause collateral damage to the system should be reserved for reactive maintenance.

The CMMS software equally undertakes the management of materials and inventory. The software keeps count of the suppliers, tracks the cost of inventory, and automates the resupply (perhaps by contacting the supplies directly and notifying them).

It also generates maintenance reports, i.e reports such as usage of materials, assessments from suppliers, availability of assets, cost of labor, and material.

It helps organize audit information and gives insights that can help you in making easier decisions for your business.

Why do you need a CMMS?

There are various reasons your organization will adopt CMMS software and the major reason is to reduce financial costs. The features created on the CMMS software allow operational managers to track all maintenance activity, test out and implement much more advanced maintenance processes, create an automated workflow and make decisions that will unfairly save the organization money.

All the things listed should be done to an extent that it must have a digital organization of all related data/information.

Most of the reasons CMMS software are used are:

  1. Monitoring and Prevention of Asset Downtime:

    Organizations with CMMS software can prevent the losses that could be incurred due to unforeseen asset downtime. The reason for this is that you can create patterns and trends with the software that is very clear and visible, giving the management an idea of when to engage in a proactive mode of maintenance, rather than the reactive mode that happens during a downtime; hence creating a loss for the organization.

  2. Easy Identification of indirect costs:

    The software identifies indirect costs incurred from asset maintenance becomes more visible due to lost production, late deliveries, and various wasted resources.

  3. increased level of accountability and transparency:

    The presence of the software in an organization makes it relatively easy to identify the areas in the organization that require improvement, and the ones doing exceptionally well. With CMMS software, it becomes a low-effort endeavor to discover the weakest machines, or the machines causing the most problems.

    The tracking of an asset’s health, and expected downtime or period when it will be due for proactive maintenance, becomes fairly easy to identify.

    All of the above eventually helps management come up with ways to increase its lifespan reduce asset downtime and while cutting costs in the process.

The primary goal of developing CMMS software is to serve as a central component of your organization’s maintenance department, providing support to your organization’s operations.

Thus, with CMMS, you can;

  • Make cost-effective decisions.
  • Reduce downtime by giving all technicians prompt notification when a piece of equipment spoils.
  • Make communication within the team, or group of teams, efficient and immediate.
  • Run the organization’s operations proactively.
  • Increase accountability by helping managers see in real-time the tasks done and the time of doing it.

A lot of other advantages abound but these will be clear on the installation of the software.

If adopted for your organization, CMMS software is one of the most useful additions you can have to your organization.

What are the best CMMS for your Organisation?

The suitable and best CMMS software for you will not always necessarily be the choicest software or most widely used. This is because the important features and functionality, or the important combination of fixtures and functionality are what qualifies a CMMS software as being more preferred than others.

However, a blend of functionalities and features might not be a suitable one for you or your organization.

This is particularly why a clear understanding of what your organization needs is critical. And if this conclusion can not arrive at single-handedly, you should seek more technical advice.

We have taken a look at most CMMS software according to its combination of functions and features and have curated a list of the best CMMS software in the following order:

  1. Fiix
  2. e-Maint CMMS
  3. Upkeep
  4. Hippo CMMS
  5. Limble CMMS
  6. Maintain X
  7. Micromain

If you read through the functions of each software and while having in mind your organization’s operations distinct complexities, this article will equip you with ideas of what is suitable for your organization.

At the end of each software review, you will learn which software is suitable for which organization, and this will guide your choices.


Fiix CMMS software is made to help track equipment, vehicles, buildings, inventory, and many other assets of your organization. It is cloud-based. Fiix provides the best opportunity for importing your existing data prior to getting on Fiix through a CSV or Excel File directly into the system.

The primary function of Fiix is to assist in tracking, observing, and simplifying the operation of assets.

  1. Management of work system.
  2. management of inventory.
  3. analytics and reporting.
  4. inventory management,

With Fiix, you get access to forecasts of parts, analysis of data that gives a prediction of the parts That the organization will likely work in on a later date.

Fiix has a couple of features that help it stand out. Some of which are :

Fiix App Exchange – this comes with a pie-built IIoT integrated to assist in capturing real-time data from PLCs and other industrial devices

Fiix Foresight – this is an AI system for maintenance that analyses data to discover trends and identify the areas or sections due for improvement.

Benefits or Pros of using Fiix CMMS system

  • It helps manage the full lifecycle of each asset.
  • It aids management in making better business and maintenance decisions.
  • It creates an optimized system that improves productivity while reducing expenses.
  • It sorts similar assets into categories.
  • It organizes assets, purchases, users, inventory, and tasks based on location.
  • It has an AI-powered feature in its software that gives a shortlist of work orders that are causing production delays, equipment failure or malfunction, and compliance issues. And this in turn helps you become preventive and proactive and are more inclined to fix issues before they occur.

Fiix Pricing and Plans :

  • Free-free for up to 3 users.
  • Basic-$40/user, per month.
  • Professional-$60/user, per month.
  • Enterprise: Custom pricing

All the plans above come with features like asset management, prioritization of work order and preventive maintenance, etc.

However, there are certain features that you can only have access to, the higher you go in the subscription level. Thus, it would be best you speak to a technician who would advise you on what level is best for your organization.

If your organization falls into one relating to fleet and factory maintenance. It will be good to consider FIIX CMMS platform if you care about bringing down maintenance costs. Start a free tour now.

eMaint CMMS

CMMS software is mainly concerned about the scalability, flexibility, and ease of configuration of the platform such that the growth of the business is achieved by taking out the existing constraints in the maintenance system.

e-Maint is also built to perform reports, management of tasks, scheduling, predictive and proactive maintenance.

The e-Maint software has a lot of tasks it can perform, which makes it a good option to consider when creating optimized operational management.

Some features e-Maint CMMS are:

  • Preventive and proactive maintenance.
  • Serve history tracking.
  • Technician management.
  • Mobile Access.
  • Billing and preparing invoices

e-Maint has over 40,000 users globally, and it is recognized as a top CMMS software provider. e-Maint helps organizations reduce asset downtime while raising dependability and optimizing the asset maintenance process.

The e-Maint mobile CMMS software enables technical experts to see and close work orders from the maintenance site or field. Making the completion of work less tedious and slow as it would often be.

On the e-Maint system, maintenance data is tracked, analyzed, and reports that are important to the organization are deduced.

With e-Maint, a hierarchical asset structure could be created grouping assets into parent and child assets. Thus, enhancing the performance of those assets and the degree to which a reduction in downtime has been done.

The most interesting feature of the e-Maint system is that the software is built with an ROI calculator that helps calculate the potential return on investment as well the potential savings resulting in optimized operational maintenance.

Just like other CMMS software, the e-Maint software is available on PCs, smart devices, tablets, and other mobile devices.


It helps to make decisions backed up by data through previous work history, failures or mistakes, and warranty info of each asset.

Pricing and Plans –

e-Maint only offers three subscription plans, unlike Fiix, which offers four. The three beings:

  • Team: $33/user, per month (a 3 user package).
  • Professional: $85/user, per month (3 or more users).
  • Enterprise: $120/user, per month (5 or more users).

e-Maint is a good option to consider if facilities management and maintenance is your desire. Start the free trial right away!

Upkeep CMMS

This IS CMMS software specifically designed for mobiles. Of all the other CMMS software, it is the easiest to use software and the least difficult to understand.

This is a good thing there is less time and stress in configuring it. It is easier to understand like a lot of other CMMS software

However, there is a downside to it. Its simplicity and ease of usage feature rip it off of its most complex, making it unsuitable for organizations that operate on a very complex maintenance system.

Thus, the Upkeep CMMS software is most suitable for small and midsized companies.

Although the Upkeep software is less complex and sophisticated, it aids with asset management or maintenance.

The distinctive push notifications feature makes carrying out urgent tasks immediately possible and further done in a specific order.


  • Its inventory tracking application manages inventory by registering them using a barcode.
  • Runtime and schedule-based preventive maintenance can also be managed on the app.
  • It enables the scanning of QR codes to manage maintenance assets and inventory in any field of the company.
  • The cost and quantity of parts can also be tracked through the QR.


  • On Upkeep, custom responses and the opportunity to create premade ones for technicians exist.
  • Upkeep tracks maintenance and downtime history while calculating the depreciation of assets and the active or past work orders.

Upkeep provides 3 plans:

  • Starter: $35/user, per month.
  • Professional: $60/user, per month.
  • Business Plus: $100/user, per month

All the essential features like data importing, check listing items, mobile apps, etc are not available on other subscription plans.

Upkeep is a CMMS platform to be put into good consideration if your organization deals with manufacturing, government, nonprofits, health care, and education. Schedule a Demo

Hippo CMMS

Hippo CMMS is also a CMMS software that allows or offers asset management while reducing the total cost of managing the activities in an organization.

This is a user-friendly maintenance software that is fueled with features that help in managing 3rd parties, track work orders, allocate labor and resources, control inventory levels and establish maintenance schedules.

Being tech-savvy is not a requirement to use Hippo’s platform, hence its user-friendliness. Many users have also confirmed this claim and glorified Hippo for its great service.

Hippo CMMS software is arguably one of the choicest CMMS software because it maintains a user-friendly interface while keeping real-time data updates and making it accessible from anywhere, anytime.

This feature allows you to address arising assets as soon as they arise.

Hippo offers the following features

  • preventive maintenance for facilities and equipment.
  • work order management.
  • facility management and maintenance of equipment

Maintenance reports are received that indicate when the set budget is going, and also a full inspection work done.

On Hippo, remote inspections can be conducted. And there is also an offline mode that still allows one to work anytime one is found in an offline setting.

One impressive feature of Hippo is the price calculation feature that lets you estimate the pricing based on your requirements. Also, potential ROI calculation is what Hippo allows users to do too.

Pricing and Plans

Hippo Starter-$39/user monthly.

This is best for organizations with small maintenance operations seeking to track their work system and exercise preventive maintenance while generating constant reports on maintenance activities.

Hippo Plus-$69/user monthly

The Hippo Plus subscription plan is the one widely used by users. It is highly suitable for midsized operations. It contains additional functionalities like interactive floor plans and maps, customized User Interface, KPI which is a key performance indicator dashboard and can track up to 1000 assets.

Hippo Pro-$99/user per month

It contains all the functionalities and is both suitable for mid-sized and larger operations.

NB-A Free trial is available

Hippo is a CMMS program of choice if your organization is planning to grow into multiple locations. Start the free trial here.

Limble CMMS

Limble CMMS, in general, performs the function of the many other CMMS software available, namely, Limble CMMS is used to track, organize, and optimize a company’s maintenance operations. They do this by providing Limble users with tools to track work orders, manage inventories take the history of assets, and generate reports automatically.

Limble CMMS has the following features:

  • Mobile maintenance app.
  • Preventive maintenance.
  • Asset management.
  • Predictive maintenance.
  • Reports and dashboard, etc.
  • The mobile maintenance app– this feature utilizes its functionalities to make the organization’s communication smoother, and also increase the level of productivity and accountability in the organization’s maintenance team. From anywhere around the globe, at any point in time, users can utilize their smart device to view, assign work orders, initiate new orders, receive notifications on a working system, report and discover a problem using pictures.
  • Preventive maintenance– PM schedules can be automated with this feature on the Limble app. This guarantees the right work order is made available to the designated expert at the right time.
  • Asset management-This is a feature of the Limble app that allows users to know and keep track of project location, meter reading, etc. Reporting and Barcode marking reading for quick identification of an asset can be done in real-time.
  • Reports and Dashboard-This enable users to see the sides of and derive intel or insight on the maintenance operations ongoing. These tools provide users with details on work completion, schedule, and costs. They also give insight on the average period of repair and time between breakdowns, as well as repair spare parts and their estimated costs.
  • Predictive Maintenance-This is a very brilliant move to be created. Limble can predict the time for maintenance by sending users preconfigured sensors that can simply be plugged in. Once the sensor is activated, it provides real-time detection of equipment data and communicates an instant alert if the sensor levels reach an unusual or unacceptable threshold and automatically triggers a maintenance task.

Limble is appropriate for small, medium, and large businesses. Limble currently has users from the manufacturing, equipment, and hospitality industries.

Pricing and Plans

Limble offers 4 different pricing plans

  • Starter: $40 for each user
  • Professional: $70 monthly for each user.
  • Business Plus: $105 monthly for each user.
  • The Enterprise Plan: $185 monthly for each user

Start the 30-day free trial


  • Limble has an intuitive user interface and a very commendable customer support


  • It has a limited set of functionality.

The unarguably perfect choice for your organization’s current mode of maintenance is Reactive, as opposed to being Proactive or Preventive is Limble CMMS. Limble will assist in transitioning your organization’s maintenance schedule to a preventive model of maintenance.

Maintain X CMMS

Maintain X CMMS software allows teams to get the requisite knowledge of their tasks and how to do them in the best way possible. The CMMS software optimizes an organization’s entire operations, making tasks a lot easy to be assigned, monitored, and completed.

Maintain X users enjoy the benefits of having to take off all paperwork and the old way of organizing tasks and operations. Maintain X has a long number of functionalities and features that aid the management of its users’ operations.

Examples of its functions include:

  • Maintenance Work Orders.
  • Safety Procedures.
  • Environmental Checklists.
  • Tooling & Gauge Reporting.
  • Preventative Maintenance Procedures.
  • Auditing/Inspection Workflows.
  • Training Checklists

Maintain X helps operational leaders become more efficient by delivering real-time business insights from the field. Thus, action can be taken early enough before it becomes a reaction.

With Maintain X, proactiveness is guaranteed.

MaintainX assists you in tracking your reactive maintenance, preventive maintenance, and handle the day-to-day operations of your organization, such as safety checks, quality checks, and operating checklists-all with a computerized audit string.


Maintain X Free Plan

  • Limitless Work Orders.
  • Limitless communications with your Team.
  • Limitless Assets and Locations.
  • Unlimited Work Order History.
  • Unlimited access to mobile and web devices.
  • 5 Work Orders with Pictures/Month.
  • 2 Work Order Chains per Month that can be repeated.
  • 2 Unique Forms/Month.
  • Due Dates.
  • PDF Export.
  • Reporting & Analytics (1 Month Window)

Maintain X Essential plan :

$8.33 per user/month (billed annually)

  • Including everything in the free plan.
  • Limitless Work Orders with Pictures.
  • Limitless Requests and Request Approvals.
  • Unrestricted Work Orders Chains/Month that are repeatable.
  • Reporting & Analytics (3 Month Window)

Maintain X Premium plan :

$32.50 per user/month (billed annually)

  • Everything in the essential plan including.
  • Unrestricted Parts Inventory.
  • Importing of Assets and Locations for free.
  • Unrestricted Advanced Forms.
  • Sub-Assets/Sub-Locations.
  • Time & Cost Tracking.
  • Meters.
  • Reporting Work Order Filters.
  • Offline Mode.
  • Reporting & Analytics (6 Month Window).
  • Attachment of Files like PDFs to Work Orders.
  • CSV Export.
  • REST API Access.
  • Premium Support

Maintain X Enterprise plan

$115 per user/month (billed annually)

  • Everything in the premium plan.
  • Dedicated Account Manager.
  • Custom User Permissions.
  • Escalation Protocols.
  • IoT Meters.
  • Site Manager & Switcher.
  • Enterprise Grid Reporting and Analytics.
  • Procedure Digitization and Implementation.
  • Mean Time Between Failures (MTBF).
  • SAML-based Single Sign-on (SSO).
  • Platinum Support.
  • Dedicated Account Manager.
  • Service Level Agreement (SLA)

Conclusively, Maintain X is a very good CMMS platform for organizations that have to do with industrial or manufacturing, management of a facility, or hospitality. Request a Demo here


Micromain CMMS software offers a wide range of features and functionalities and is equally simple to navigate at the same time. With the software, you can easily schedule and track your work orders.

You can track your labor, parts, tools, assign tasks, and other important information fast and effectively with Micromain.

Planning ahead, time frames, and notifications to guarantee all project is finished correctly and timely is a simple task to accomplish on Micromain. It has some highlight-worthy sets of features and functionality like:

Preventive Maintenance

Micromain CMMS software will assist you in developing the optimally preventive maintenance strategy.  It will aid in putting together consistent protocols that will improve the performance and safety of your equipment/assets. You will also benefit from a routine maintenance task schedule rather than having to deal with an emergency or unforeseen repairs.

The likelihood of the breakdown of the equipment or assets unexpectedly is greatly reduced.

It also considerably increases equipment lifespan because of its timely repair and maintenance just before they begin to require a repair.

Predictive Maintenance

The software also enables you to be proactive in your maintenance. Utilizing indicators and maintenance encrypted data in your CMMS allows you to reliably determine highly anticipated maintenance requirements and resolve emerging risks before occurring.

This system puts away the likelihood of ever experiencing bad surprises, and it reinforces your belief and confidence in your equipment, hence, a very cool system to work with.

Thus, making you able to set accurate projections on your output for the year or month, without having an unexpected equipment breakdown invalidate your projections.

Asset Management

This software equally lets you create and track an unrestricted number of assets, as well as coordinate them into useful groups for easy access.

Another thing that helps you understand is how to keep all the assets in each asset group in good shape. Perhaps because the asset output will be measured based on individual assets, and group assets. And this makes identifying the asset easy, or group of assets that may need maintenance or repair before it is too late.

Parts and Inventory Management

Micromain CMMS software automatically documents changes in part inventory levels as they occur.

They assist in lowering inventory carrying expenses while ensuring a sufficient supply of the number of parts needed. When the quantity falls below your specified minimum, you will receive an alert.


Start a free trial or book a Demo to find out their pricing plans

Micromain is the best CMMS software for those looking to establish a new and more effective management system for your organization’s work order.

Attributes to Watch Out For in CMMS Software.

When deciding the best CMMS software that suits your organization, some specific festures and functionalities should stand out. These important features should be very critical to your selection process. They include:


Your CMMS software should be able to produce detailed information for a variety of maintenance categories. This covers product usage, asset availability, labor and material costs, supplier assessments, and so on. It must also be able to identify data and evaluate information in order to gain a thorough understanding of the operational trends, MRO inventory optimization, and certain other data which will support management decisions.

Reports and report analytics are critical components of any CMMS software. You must be able to ascertain various information based on the information tracked and collated by the software over time.

This information must also be valuable to the decisions that may be made in the organization, or for the organization.

Resource and Labor Management

Your CMMS software should be capable of keeping track of available employees and equipment. It is equally critical to ensure that it can assign specific tasks and assemble crews by handling pay rates and coordinating shifts.

Work Order Management

It should be able to initiate work orders, store and manage work inflow information, e.g number of work orders, personnel assigned, remedy codes, type of order, and timestamps for when the order was initiated and completed.

A good CMMS software should perform the above more effectively and efficiently than the previous alternative being used.

Preventive Maintenance

A good CMMS platform has its primary duty to ensure a preventive maintenance type of operational structure. It ought to be capable of aligning and coordinating assets along with all diverse orders, as well as organizing preventive maintenance work orders. Nothing should be left to chance, and a system that is capable of predicting equipment breakdowns before they occur should also be capable of effectively preventing them.

Asset Registry

Asset registry is also very important because it stores all asset-related information.

This takes away a whole lot of unnecessary and tedious effort that you may run into when trying to access your organization’s assets.

Inventory Management

Your CMMS software must be able to assist you in inventory management so that high-cost purchases do not occur as a result of a critical/essential item running out at the last minute software should assist you in tracking inventory costs, managing your suppliers, and exercising an automated resupply of inventory.

Facilities Management

Your CMMS software is expected to meet your maintenance requirements, provide insights dependent on reports about how to effectively manage and sustain your facilities, and provide your maintenance experts with a comprehensive picture of operations. The management system on your CMMS platform must make maintenance operations less stressful as much as possible, from meter readings to management of fleets.

CMMS is a game-changer.

The invention of CMMS software has to be the best thing that has happened to many industries since sliced bread.

This is because the creation of this software has taken away so many different forms of challenges industry managers or management face.

The CMMS software has helped organizations maintain projected output with little to no equipment downtime. It also created, in the process, a medium for a prompt fix to be done to whatever emergency an organization may be facing.

CMMS as a management guru

A real-time connection between management, the technicians, and the equipment or assets is a very helpful benefit of adopting the CMMS software.

Now, repair and maintenance can happen so quickly and so easily.

The assigning of a technician or a worker to a particular task is now so easy and helpful to the maintenance of quality in any organization. This takes productivity through the roof and makes every single person’s actions in the organization visible, thus increasing accountability too.

CMMS as a fortune teller

Due to the software’s ability to collect, analyze and report data, CMMS software can predict events relating to the assets or equipment it collects data from.

Many of these predictions are what a normal person has no capability for.

A CMMS can report an equipment breakdown, or the likelihood of the need for an equipment repair very well ahead of when it may happen.

This is a good thing because bad surprises will thus be a thing of the past amongst the organizations using the CMMS software.

CMMS is an analytical thinker

CMMS is software built with one of the important goals being the ability to analyze.

This helps an organization come up with many deductions that will then guide future business decisions and prevent pitfalls that may lie ahead.

CMMS is a financial projection manager

There are features on the CMMS software that make it able to predict and project many different financial outcomes.

An example is the ability to accurately estimate the cost of equipment maintenance or repair.

Another example could be the ability to calculate the total amount lost during equipment downtime or to calculate the total amount saved as a result of proactive and preventive maintenance, together with the capability to estimate the total amount of money made with the reduction in downtime, as opposed to times when the organization functioned without a CMMS software.

Have you figured out what CMMS software is best for you now?

Perhaps you have, or perhaps you have not. This is not anything to be worried about.

Look up the website of any of the 7 different CMMS software listed here and book a phone call. The technician will, with your help, come up with software and software that best suits your organization’s needs.


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